Delegate access is granted to individuals who will manage certain aspects of Microsoft Outlook for another person. For example, a delegate may have permission to send email messages on behalf of another person, or to manage a person’s calendar.

Giving Delegate Access

To grant an individual(s) delegate access, complete the following steps.

1. Launch Outlook and select the File tab.
2. Next, select Account Settings. 
3. Select Delegate Access from the drop-down menu. The Delegates screen displays.
4. On the Delegates screen, select the Add… button. 
5. Locate the name of the person to which you want to grant delegate access.
6. Highlight their name by selecting it with your mouse cursor.
7. Select the Add -> button.
8. Select the OK button. The Delegate Permissions screen displays.
9. Select the appropriate permissions for the person to whom you are granting delegate access.
10. When you are finished, select the OK button. The Delegates screen displays
11. Select the OK button.
12. Close Outlook.
13. Re-open Outlook.

You have now successfully granted delegate access to the desired individual. Repeat these steps to grant delegate access to additional people.

Receiving Delegate Access

Receiving delegate access is very simple. All you must do to access the items to which you have been granted access, is open the item. See the 'Outlook - Receiving Delegate Access' help topic for information on accessing your delegated items.

Revoking Delegate Access

From time-to-time, you may need to revoke delegate access you have granted. For instance, a delegate may receive a promotion or leave the organization, and you would want to rescind the delegate access. Complete the following steps to revoke delegate access after it has been granted.

1. Launch Outlook and select the File tab.
2. Next, select Account Settings. 
3. Select Delegate Access from the drop-down menu. The Delegates screen displays.
4. Highlight the name of the delegate you want to remove.
5. Select the Remove button. The name of the delegate is removed from the Delegates screen.
6. Select the OK button. The Delegates screen closes.

The delegate access has been revoked. Repeat this process to remove delegate access from additional people.